UDIA AWARDS FOR EXCELLENCE 

 

Now in its 23rd year, the Victorian UDIA Awards for Excellence continues to showcase the urban development industry’s finest work, and invites the public to learn more about the exceptional projects happening across the state.

2018 UDIA Awards for Excellence Program Proudly Partnered by:

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What is an intent to enter and do I have to do one?
Submitting an Intent to Enter is the only way to access the criteria before submissions open and qualify for the Early Bird discount that saves you $110.
 
Do I have to be a member of UDIA Victoria to enter a project in the awards?
Yes, your organisation must be a current member of the Urban Development Institute of Australia (Victoria) to be eligible to enter the awards. Non-members are still welcome to submit an Intent to enter, however they must have converted to a member before the submission date of the 31 July 2018.
 
Please note that your company must hold a developer level of membership to enter categories 1 to 9.
 
For more formation, if you are unsure if your organisation is a member or the type of membership you hold, please contact the UDIA Victoria office on 03 9832 9600.
 
Does my project need to be completed?
Projects must be substantially developed. Substantially developed is defined as more than 75% completed.
 
Can I enter the same project in more than one category?
Yes. A submission and relevant payment can be submitted for each category you enter. Through the online platform, you will be able to replicate your company/project details from one category to the next making multiple category entries simple and quick.
 
Please note that your company must hold a developer level of membership to enter categories 1 to 9.
 
For more formation regarding the type of membership you hold, please contact the UDIA Victoria office on 03 9832 9600.
 
My project won a category last year – can I enter again this year?
Yes, however you will need to enter a different category.
 
My project was entered last year and didn’t win  – can I enter again this year?
Yes, if you submitted a project in a previous year and did not win you can re-enter the same project.
 
Are there any restrictions regarding where projects are located?
Projects can be located anywhere in Victoria.
 
I am a consultant; can I enter a project?
Yes, you can enter and win in categories 11 or 12. All other categories are open to developers only.
 
If you are entering on behalf of a developer for categories 1 to 9 you must have the written consent of the developer. This written consent must be submitted with the online submission. The developer of the project must also must hold a developer level of membership.
 
Please note that in the event that your submission wins in categories 1 to 9 the Award will be presented to the developer of the project and all related marketing and communications material will exclusively acknowledge the developer as the winner of the Award.
 
Is it hard to enter?
There are four simple entry steps to follow to successfully complete your 2018 Awards for Excellence submission via our easy to use online platform:

  1. Look through the 2018 Entry Guidelines, identify your chosen categories from those listed
  2. Look at the criteria matrix for a summary of the selection/judging criteria for that category
  3. Head to the https://udiavic.awardsplatform.com/ website and submit your intent to enter
  4. Once submissions are officially open from 1st June, you will receive an email outlining all the information you need to assist you with completing your submission (these entry procedures are also outlined in these guidelines).
 
How much does it cost to enter?
Entry fees are detailed below
 
Early Bird - First Entry
Entries received before 30 June, 2018
$990
Early Bird - Each subsequent entry $880
Standard First Entry
Entries received after 1 July, 2017
$1100
Standard – Each subsequent entry $990

 
How do I present my entry?
The awards submissions process takes place entirely online, this means that there will be no need for you to present any formal ‘glossy’ documents to complete your submission.
 
The website will prompt you to provide written responses (including word limits) to each of the criteria relevant to your chosen category.  This will assist all entrants in addressing the criteria correctly and presenting clear and comprehensive information; this is essential to ensure your submission is competitive as the judges use the information to shortlist the finalists and prepare themselves for the site visit, as well as a reference during the final judging.
 
We urge the strong involvement of the project management team in the preparation of the entry responses as the focus is on the content in the online format, rather than the ‘gloss’ of a traditional hard copy submission.
You will still be able to utilise the electronic image uploads as the avenue through which to showcase the aesthetic and innovative elements of your project.
 
What is the selection criteria?
The selection criteria for each category is outlined in these guidelines. As a guide, you will be expected to address all or some of the listed criteria depending on the category – these can easily be viewed at a glance in our criteria matrix.
 
Why is the criteria weighted?
The criteria is weighted to give entrants an understanding of what the judges will be focusing on. This weighting is reflected in the judges scoring sheets.
 
How are the submission and site inspections weighted?
The submission is worth 30 percent and the site inspection is worth 70 percent.
 
When are submissions due?
Submissions are due by 5pm on Tuesday 31st July 2018. 
 
Can I make changes to my submission?
You may make changes to your submission up until the closing date being 31 July 2018, after this date submissions will be considered complete. Any items or documents submitted after this time will be accepted or declined at the Institute’s discretion.
 
How will my submission be judged?
All Judges are experienced practitioners from various sectors of the urban development industry.
 
Judging of entries will include a review of the written submission against the criteria for each category and an on-site inspection by the panel of judges.
 
Entrants are expected to make a verbal presentation to the judges as part of their site inspection. You should allow no longer than one hour for the site inspection including the presentation. The onsite presentation is a key component of the judging and should be delivered by your most senior representative who is intimately familiar with the project e.g. CEO, Chairman, Director, Founder etc.
 
The Institute reserves the right to reallocate Awards submissions to another category if it is considered to be a more appropriate fit. In this instance, the entrant will be notified and they will be given the option to amend their submission.
 
The decision of the judging panel is final and will not be subject to challenge by an entrant or other parties.
 
What happens after I submit?
After submissions close the Judges will review your applications, a shortlist successful projects or re categorise projects if they are more appropriate fit in a different category. Once shortlisting is complete, the Institute coordinates the site inspections with the judging panels.
 
When will my submission be judged?
The on-site judging period is scheduled from 17th September to 19th October 2018. The Institute will contact the nominated person to arrange a suitable time for the site inspection by the panel. You will be notified by the 31st August 2018.
 
Can we change the date of our site inspection?
No. Changes to the site inspection date and time are not permitted under any circumstances. It is strongly recommended that you block out the judging period in all key company representative’s diaries in advance to ensure the right people (i.e. CEO, Chairman, Development Manager, Project Lead etc) are available.
 
Can I be disqualified?
Yes. Under no circumstances should an entrant be in contact with or approach a member of the judge’s panel outside the hour of their scheduled site inspection. Should the Institute be made aware of such behaviour, your entry will be disqualified immediately.
 
When will the finalists and winners be announced?
The 2018 UDIA Victoria Awards for Excellence finalists and winners will be announced at a Awards for Excellence Gala Lunch to be held in Melbourne on Friday, 7 December 2018.
 
Do you save me tickets at the luncheon if I enter?
Tickets are not allocated to entrants. You must purchase your own ticket(s). It is strongly recommended you purchase ticket(s) to the luncheon at the same time as you pay for your submission.
 
If I win, can I get more trophies and certificates?
Each winning development will receive a trophy plus a certificate for all the consultants involved in the winning project. Additional trophies and certificates can be ordered following the Awards for Excellence Gala Lunch via the UDIA and winners will be notified via email immediately after with instructions on how to do so.
 
Who do I contact for more information?
Larissa Vaughan
Events Manager
Ph:  03 9832 9609
Email: larissa@udiavic.com.au  

KEY DATES

2018 Entry Guidelines and Intent to Enter released:
Tuesday 24th April

2018 Intent to Enter closes:                                         
Friday 11th May

2018 Entrant Briefing Session:                                      Wednesday 16th May

2018 Awards open for entry:                                       
Friday 1st June

Final award submissions due:                                      
Tuesday 31st July

Shortlisted finalists announced:                                   
Friday 31st August

Judging site inspections:                                               September/October

Awards for Excellence Gala Lunch:                              
Friday 7 December